LMS reports

You’re already aware of the advantages of a training plan for your employees. And you already know that adopting an LMS streamlines and simplifies the process while also enhancing learner engagement. But did you know that tracking training with LMS reports is just as crucial as giving the training program itself?

When it comes to staff training, the trip, as well as the destination, are essential. While the bottom line definitely should be to improve employee performance and meet your KPIs, keep in mind that training is a rewarding experience for learners and enriches the overall business culture.

However, if you’re not tracking and collecting LMS data, how will you know if your staff training plan is effective? Without using your LMS reports to their best potential is like driving with your eyes closed: it affects the quality of your journey and your ability to get to your goal.

If you’re planning to use an LMS to provide online training, LMS reports will show you whether or not you’re succeeding. LMS reports offer critical data for measuring and evaluating your eLearning and learners. In this article, we’ll walk you through the most common types of LMS reports in a training plan and teach you how to turn numbers into a language that makes sense for learning and business.

What Are The Key Metrics You Should Check In LMS Reports?
Learner progress

Learner progress LMS reports summarize the progress of all of your company’s learners and divisions, including how many courses have been finished, how many are late, and how well each user performs. All report processes revolve around learner progress. For example, you can use many filters to gather statistics on a specific department, group, or job.

You’ll get an overview of your company’s training plan. You will immediately see if user engagement is low, and you will take action. This alert should be a red warning for you if the course started a long time ago, but users continue staying stuck at the beginning.

One of the most critical criteria in eLearning is engagement, and it should be your top priority. It’s crucial to figure out the problem when the figures are small. The underlying reasons can be any of the following:

  • Employees aren’t aware that training is available. This may appear unusual, yet it is actually quite frequent. An internal PR campaign to raise awareness could be beneficial.
  • The information is dull, heavy, uninteresting, or unrelated to their employment. Employees dislike it and are unmotivated to participate in training. Or maybe they don’t perceive the benefits in the actual world. To make the material more fascinating, try breaking it down into smaller pieces, using interactions, photos, or videos.
Learner results

When you look at the big picture, you might notice that someone requires extra encouragement to complete courses. You’ll be able to make sense of it if you use learner progress. Learner results provide you with a detailed view of a user’s performance. You may see all the courses assigned to that user, as well as their statuses, number of attempts, time spent, and other information.

Knowing a person’s performance allows you to determine who requires additional attention, identify high-potential employees, and make informed personnel decisions.

Performance in assignments

You may need to ask your students to complete work outside of the LMS on occasion, such as writing an essay, uploading a presentation, or recording a video. This is known as a free-form assignment, and students submit it as a file to the system.

LMS reports

You might, for example, train salespeople and teach them about merchandising. Then you can give them the task of arranging hair dryers on the shelf, photographing the finished product, and uploading it. There is a report that lists all of the completed tasks and their marks.

You’ll see how well students did on projects that they completed outside of the LMS. If the assignment still hasn’t been graded, you can look at it and grade it directly from the report.

Details of courses

Do you want to dig a little deeper? It’s no problem. This report is a helpful tool for determining how well a student is moving through a course. It gives general information on course completion, such as the number of modules finished, the amount of time spent on them, etc. It also shares data on each content item in a course, including its status, scores, and completion date.

For example, you may create a complex course with numerous modules, pre-assessment tests, and a final exam. This report will illustrate how an employee’s results have changed over time and how they have progressed. Pretesting, by the way, is always worthwhile when possible. It helps you objectively analyze an employee’s entry-level and identify knowledge gaps.

You can see how your students are doing, how well they are progressing through courses, and how well they are managing inside a course. The accomplishments of learners provide a summary of a learning project’s effectiveness. The score is one of the essential criteria in this report. When you create a course, the passing score will be chosen.

A situation in which many users have low test scores may be cause for concern. One of the explanations could be that the test is too complicated; in that case, reworking it makes sense. If, on the other hand, users achieve the highest possible score on the pre-assessment test, you should consider adding some difficulties to make the course more challenging.

employee training and development

When you’re looking for a way to work with a talent pipeline and formal training, this is an incredible statistic to employ. Why should you keep track? You’ll figure out who in your team is dedicated to improving their abilities and professional development. It’s an excellent company custom to reward the most active learners.

Many employees are hesitant to state they’re ready for additional responsibility, more responsibilities, or more challenging duties. If they continue to rank at the top of overall ratings, the report will show that they truly give it their all, and you can trust them. At the same time, knowing that someone is taking courses outside of their typical job responsibilities can be advantageous when deciding on a potential promotion.


This category of LMS reports shows how students are progressing in online quizzes and are ideal for exams and assessments. Why should you keep track? During the usual appraisal period, you can see who has been certified and assign retraining if necessary.

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eLearning module metrics

If many learners fail a course, something may be wrong with a specific area, such as one of the course’s modules. You can quickly see if any employees within a particular department have overdue modules and how far they’ve progressed through the curriculum.

You can use the modules’ LMS reports to figure out why students repeatedly fail a particular course component. It enables you to clearly observe the issue and then inquire what is wrong with the content. It’s possible that it hasn’t been covered fully enough; in that case, it’s best to go over it again.

Analysis of answers

This report offers information on the average score and user answer distribution for each question. You’ll be able to measure the assessment’s accuracy and determine what you’re up against: numerous student errors or a lack of clarity in the course.

For example, you might learn that a large proportion of users are stuck on a particular question or set of questions. In this scenario, the first step is to ensure that the assignment is clear, that its definition is explicit, and that the answer to the question is genuinely there in the course.

If the test went well, double-check the content; perhaps the course author did not adequately cover the issue in the course. Inserting links to more explanations and information on the topic, or assigning extra homework, is an easier and faster method to remedy this. Otherwise, if you still have enough resources, it would be worth it to rewrite the course entirely. Even if there are some common user errors, changing something is not always necessary.

Participation rates
lms leave application

These LMS reports apply to all types of training events, whether held online, offline, or elsewhere. You’ll be able to track how learners interact with webinars and in-person training, and you’ll be able to utilize blended learning better. Attendance, which reveals who participates in activities or misses them, is the most critical factor reviewed by these reports. Attendance might provide you with plenty of fuel for contemplation. It’s time to figure out why a large number of students skipped an event.

Have an option for LMS leave application so that you know which employees will be absent on a certain training day. With the help of the LMS leave application, you will know who missed out on critical topics so that you can cover them later.

However, keeping track of attendance is about more than just disciplining truants. This statistic will reveal other equally exciting facts. For example, you’ll learn which classes are the most entertaining and beneficial to students. Furthermore, attendance is linked to the concept of “lifelong learning.” If an employee is studying hard, it indicates that they are interested in self-improvement. This allows them to manage better their everyday tasks, which benefits the employer.

Team progress

When you look at learner progress or specific course completion in your company, the rate of trained users might often be disappointing. There could be a department or a group that is behind schedule. This report can give you rapid access to statistics and specific information on the success of your group or department.

The team progress LMS reports show how project groups and specific teams are doing. Task forces, intern groups, and senior executives can all be organized into groups as needed. All user groups in your account will be listed, including their course completion statuses, the total number of assignments, due dates, and other pertinent information. It assists you in identifying groups with the best outcomes or assignments that are past due.

Department progress

Department progress displays information about how your company’s branches and divisions are functioning, including the number of courses assigned, started, and completed, as well as overall department progress. If a department does poorly in training, you can investigate the issues and speak with the department’s chief. You may then uncover bottlenecks and threats in your organization by understanding the situation with learning in a specific group.

Learning status
benefits of online learning

You don’t have to manually track the data for each course if you’ve merged numerous courses into a learning track. You’ll see data for the entire program in this report, including which learning tracks have been begun, completed, or are overdue, as well as the learner’s progress on each track. Please keep track of how your students are progressing with their long-term programs.


This report will indicate how all users have used the learning track throughout time and how each student advanced through it each time. You may keep track of which mistakes were made repeatedly and work with the learner to correct them.


LMS reports are an excellent tool for relating user performance to corporate data. We’ve covered the essential LMS reports in this article. If you’re short on time and need to get something done quickly, try the following:

Every quarter, review the learner’s progress. To quickly determine who passed or failed an exam, look for achievements. Follow the department’s performance to see which teams are falling behind and why. Set up a schedule to have LMS reports delivered to a recipient automatically and regularly, and you’ll be able to cross this off your to-do list.

If you have any further queries about reports, please post them in the comments section below. We’d be delighted to assist!

Ad: PlayAblo’s Enterprise-Grade Micro-Learning platform is built for millennial learners. Micro-Learning, along with assessments and gamification features, ensures learning outcome measurement along with sustained engagement.
Find out more and request a custom demo!

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