eLearning Platform : An Introduction

Streamlined Course Creation

An effective LMS provides user-friendly course authoring tools that enable instructors to produce and update course content efficiently. This consolidation ensures that learners can access all course materials in one convenient location. Additionally, the ability to track and demonstrate learners' progress is a crucial feature, especially for courses that require proof of mandated training.

Simplified Management for Course Administrators

E-learning offers managers and administrators a cost-effective and efficient approach to organizational development and educational sessions. Using online platforms, e-learning saves time, costs, supplies, and resources. As it is accessible online, a larger number of learners and employees can engage in training simultaneously. The reach of learning, training, and professional growth expands significantly with the continuous advancement of e-learning technology.

Personalised Learning Experience

Some learners may feel uncomfortable in larger classes, especially when facing difficulties that others do not. E-learning allows individuals to learn independently while incorporating interactive exercises tailored to their needs.

Enhanced Efficiency for Trainers

Trainers often need help with overwhelming workloads, having to train large groups instead of providing focused support to a few new employees. Consequently, many resorts to delivering generic presentations that only cover the basics without addressing the intricacies of specific topics. With e-learning, trainers gain more time and can provide comprehensive and targeted training to individuals, ensuring a deeper understanding of complex subjects.

Seamless Sharing of Learning Data

Every LMS ensures secure and reliable storage, sharing, and exchange of educational materials such as courses, exams, papers, tutorials, and instructions that support an organization's learning program. These centralised data sources serve as a repository from which learners can access knowledge as needed or as performance-support aids during face- to-face teaching sessions.

Diverse Learning Modes and Media Formats

Traditional training methods often rely solely on verbal or written instructions from trainers, limiting the learning experience. However, a sophisticated learning management system allows learners to access various learning elements in multiple media formats, such as HTML, video, voice, and text. This creates a knowledge repository that offers extensive and engaging learning opportunities.

Enhanced Return on Investment and Compliance

eLearning provides a win-win situation for companies and employees by offering more training at a reduced cost and increased ROI . It also ensures greater compliance within a shorter timeframe. New employees can quickly familiarise themselves with the organisation while existing employees stay updated with compliance changes. The data provided by your LMS offer independent evidence of completed training, going beyond mere opinions.

Cost-Effectiveness

One of the most significant advantages of eLearning is its cost-effectiveness , which is widely appreciated. Traditional face-to-face classroom training can be expensive and time-consuming to maintain. With eLearning, there is no need for costly printed tutorials or on-site trainers. Modifying content modules is effortlessly done through your LMS without printing and distributing new training materials.

Time Savings

Time is precious, especially in the workplace. eLearning simplifies the process of communicating necessary changes. Whether it's updating training content or corporate policies, eLearning makes implementing these changes within your LMS easy. This saves valuable time that would otherwise be spent on reprinting and disseminating materials.

Learners also save time by accessing information promptly instead of waiting for scheduled training sessions. Additionally, your LMS can streamline manual operations, further saving time in training management.

Increased Productivity

eLearning enables learners to complete their training more efficiently, improving productivity. Learners appreciate the flexibility of engaging in education at their own pace and convenience. This autonomy fosters motivation and drives learners to pursue their career goals. By allowing learners to learn at their speed and location, eLearning empowers them to excel.

Reduced Carbon Footprint

Many companies are actively striving to reduce their carbon footprint as part of their corporate social responsibility initiatives. eLearning offers an environmentally friendly alternative to paper- based education, promoting a sustainable and eco-conscious workplace.

Enhanced Training Efficiency Overall

Engaging and motivational eLearning experiences available "any time, any place" inspire employees to complete more training. As they acquire more knowledge, they make progress towards overall training objectives.

With eLearning, you have the flexibility to create training materials that are contemporary, relevant, and adaptable. Rapid authoring tools enable quick changes, often within minutes, ensuring that your training content aligns with your organisation's needs.

Understand the Needs of Your Learners

Your learners are the central focus of your training program, and it is essential to determine what they aim to achieve through the course. Do they want to acquire a new skill, such as programming, or are they seeking training in a specific workflow?

Depending on your industry and business goals , you need an LMS with features aligned with your learners' requirements. This understanding will shape how you organise and deliver the course material. Consider the impact of instructional content and design on learning outcomes during the e-learning development process.

For example, if your company implements a sales training program , look for an LMS with features like chronological course navigation, assessment quizzes, and course progress reporting. This type of corporate training may not require one-on-one communication.

On the other hand, if your organisation offers specialised training programs involving learner- teacher interaction, such as second language instruction or coding courses, an LMS that facilitates personalised course creation , task management, and communication features will better meet your learners' needs.

Identify Essential Features

Using an LMS with excessive features that do not align with your training program's requirements can be wasteful. Moreover, an overly complex LMS can hinder the user's learning experience, leading to dissatisfaction and confusion. PlayAblo's eLearning platform is highly recommended for its user-friendly interface, simplicity, engaging learning experience, gamification elements, and straightforward administration.

Consider Mobile Optimisation

With the prevalence of smartphones, learners increasingly seek on-the-go access to training materials across industries, empowering them to take control of their self-learning journey. Research the proportion of trainees in your sector who prefer accessing training on smartphones rather than laptops or tablets. If this figure exceeds 25%, ensure the selected LMS is mobile-friendly to cater to their needs.

Explore Integration Features of the eLearning Platform

To streamline the user's learning experience within a unified portal, verifying whether your eLearning platform allows for easy integration of applications or functionalities is crucial. This ensures employees do not need to repeat processes or switch between systems.

Single sign-on (SSO) is a valuable component of an LMS that enhances the user experience. It enables users to log in to multiple applications using the same credentials, eliminating the need to log in separately for each program within the LMS.

Assess Security Functionalities

When selecting an LMS, managing confidential data is of utmost importance. A security breach can severely affect your company's image and reputation. It is essential to ensure that your chosen LMS has robust security protocols to protect your content and users' personal information.

By addressing these considerations, you can confidently choose the right LMS for your training program, whether you are an SMB, startup, large-scale corporation, enterprise, or aspiring to establish your own training business.

Evaluate Compatibility with Your Existing Content Framework

When comparing different learning platforms, it is crucial to consider whether the eLearning platform supports your current content framework. An LMS serves as a repository for modules and course content, and it is crucial to assess compatibility with various content formats.

While audio and video are essential elements, other formats, such as PDFs, Google Docs, MP3s, SCORM, and Tin Can (xAPI), are also utilised in eLearning. Create a list of all the content formats you will use in your courses and ensure that your desired LMS effectively supports them.

Micro-Learning

Micro-learning refers to the approach of delivering content in easily digestible portions that are memorable. Research has shown that learners struggle to absorb a large amount of material in a single course or session, but breaking it down into manageable parts significantly improves absorption. This makes microlearning a highly effective method compared to traditional training. It should be an essential component of any e-learning system utilised for workplace training, e- commerce training, or general learning.

Mobile Learning (mLearning)

In today's world, smartphones are ubiquitous, especially in professional environments. Enabling learners to access courses and training materials on their mobile devices via mobile learning empowers them to learn whenever and wherever they prefer.

Varied Templates

While considering the advantages of eLearning, it's essential to avoid getting stuck in a rut of multiple-choice or true-or-false questions. A robust electronic learning platform should offer a range of templates, allowing learners to respond to inquiries differently. Match-to-right-answers questions, dictionary lookups, tap and touch lessons, and other interactive techniques can be incorporated. By including these elements in micro-lessons, learners stay engaged and actively participate.

Cloud-Based Learning

In many parts of the world, broadband infrastructure only supports distributing large courseware files to numerous individuals efficiently. This makes managing information updates and version control a daunting task. However, with a cloud-based electronic learning platform, you can effortlessly update programs or modules as needed, ensuring that all learners have instant access to the latest content.

Gamification Elements

Even the most motivated learners can become bored and disengaged when it comes to completing training. Why not introduce rewards and a competitive element? An excellent eLearning platform allows you to assign points for correct answers and track response times. This enables you to recognise and reward top performers. Introducing a competitive element makes learning more engaging and enjoyable, transforming it from a chore to an immersive experience.

Learning Management System (LMS)

A unique learning management system (LMS) is a software solution that empowers you to implement your eLearning strategy seamlessly. It goes beyond expectations by providing the necessary tools and support for delivering online training effectively.

An LMS is a cloud-based program that enables organisations to deliver training materials and resources to their employees. Typically web-based, the LMS offers unlimited access to e- learning programs and relevant instructional content. It may also be called a Course Management System, Pedagogical Platform, or E-Learning Platform.

Acting as a bridge between educational advancements and practical technological applications, an LMS helps instructors facilitate and enhance employee learning experiences by contextualising them consistently and creatively. Learning organisations emphasise that technology alone is not enough to drive significant improvements in learning; it must be fully and consistently integrated to enhance how employees acquire knowledge.

Through an LMS, employees can enrol in and track their progress in e-learning courses, gaining a clear understanding of their achievements. As a result of this focus on e-learning, Learning Management Systems are increasingly used as a combination of Learning and Performance Management Systems.

Choosing an LMS may initially appear daunting, but you can significantly narrow down your options by assessing your training requirements and defining your goals. There are various types of LMSs, including cloud-based, open-source, commercial, and installation-based.

Cloud-based LMSs have become the standard for online learning because they can rapidly create courses, enrol users quickly, and provide reliable reporting on learner progress. Opting for a cloud-based LMS supported by a dedicated customer success team enables seamless scalability of your training initiatives.

Sharable Content Object Reference Model (SCORM)

SCORM offers learners a more interactive and engaging experience while giving them greater control over their course engagement.

SCORM, an acronym for Shareable Content Object Reference Model, encompasses a set of technical specifications that ensure consistent development and utilisation of eLearning content. It standardises the creation and distribution of eLearning courses.

Most SCORM courses follow a similar structure as they are developed using standard authoring tools. To leverage SCORM in your eLearning, you need a SCORM-compliant LMS. However, employing SCORM for eLearning distribution may incur additional costs associated with authoring tools. Nevertheless, the benefits outweigh the drawbacks, making it a worthwhile investment.

Experience API (xAPI)

xAPI, the next generation of SCORM, has rapidly emerged as the industry standard for delivering online training. It revolutionises learning event-tracking methods and offers a level of flexibility suited for today's fast-paced world.

Modern learners seek to learn on the go, whether during their commute or while grabbing coffee. xAPI enables tracking all these learning experiences in a single, user-friendly format.

xAPI provides a comprehensive view of learners' experiences. However, it also has limitations. Some organisations mistakenly believe that employing xAPI or Tin Can automatically enhances their courses' user experience (UX) or user interface (UI). In reality, xAPI solely governs how data is handled and does not impact the course design or improve UX/UI.

Staff Development

The most prevalent form of eLearning facilitated by an LMS is staff training. Businesses utilise employee training for various purposes, such as onboarding new hires and enhancing employee performance. Utilising an LMS for staff training streamlines and formalises the entire training process.

Compared to traditional training methods, eLearning fosters professional growth by cultivating knowledge and learning culture. Additionally, your LMS should empower you to create assessments, generate reports, and gather feedback to monitor and evaluate training effectiveness.

Regulatory Compliance Training

Compliance training is a crucial requirement for most businesses. It teaches employees about the laws and regulations relevant to their roles and industries. Compliance training encompasses topics like workplace health, safety, and ethics.

Examples of compliance training include:

A well-executed compliance training program minimises non-compliance risk and safeguards your reputation. It also fosters a healthier and more productive work environment for your employees. Moreover, eLearning through a reliable LMS simplifies staying up-to-date with new legislation and adapting your training content accordingly.

Partner Enablement

Partner training, also known as reseller training, equips your partners with the necessary skills to contribute effectively to your organisation. It encompasses product knowledge training, sales techniques, support training, marketing strategies, and more. Certification training is often a prerequisite for becoming a partner. Partner training offers numerous benefits, including partner engagement, cost savings, scalability, and brand protection.

Customer Education

While training your customers may seem unconventional, it holds significant value. Customers benefit from training programs as they learn to use and understand your product or service effectively. This is particularly common in software companies. Customer training yields advantages for both the providing company and the customers themselves. It enhances customer onboarding, increases engagement with your offerings, and improves customer retention.

Establish Your Learning Portal

Your electronic learning platform's portal serves as your dedicated learning hub, providing access to all the resources you have made available online. Follow these essential steps to get started:

Secure a Domain

Choose a unique domain name (URL) for your learning portal that is memorable and easy for users to access. Check its availability using a domain checker tool. If you are developing this portal for internal use within your organisation, prioritise simplicity over sales-oriented features.

Determine Hosting Options

Decide how you will host your learning portal. Will it reside on your servers, a national network, or in the cloud? Make a choice and lay the groundwork accordingly.

Design the Portal's Main Page

Utilise templates provided by your e-learning platform to create the main page of your portal. These templates are user-friendly and customisable, allowing you to control the fonts, colours, and backgrounds and even upload images to enhance the visual appeal of your website.

Connect to Learning Materials

Ensure your trainees can easily access the valuable content you have created through your portal. Depending on your learning management system (LMS), linking additional web pages and resources may involve connecting. Templates provided by the platform should simplify this process.